Log in to see restricted items.
GDPR: how long may I store research data containing personal data?
The General Data Protection Regulation (GDPR) stipulates that personal data can't kept longer than necessary to achieve the purposes for which they're processed (see the ‘storage limitation’ principle).
Managing and administering your research data, including when it involves personal data, falls under Research Data Management (RDM). RDM includes …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: how to be transparent to data subjects in my research?
Informing the persons whose personal data are processed (the data subjects) is one of the basic principles and obligations of the General Data Protection Regulation (GDPR).
As a researcher, it's your responsibility to provide information about your research to the data subjects in your research.
Elements of transparancy … Read morelevel: detail
tags:
GDPR
research data management
GDPR: what are personal data?
The GDPR applies to the processing of personal data. The definition of personal data is therefore of great importance.
“Personal data are any information about an identified or identifiable natural person.”
So, when a person is identified (e.g. you know the person's name), any data you collect relating to that …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what are some things to consider when processing personal data from minors?
When processing personal data of minors (children under the age of 18), they are entitled to specific protection, as they are often less aware of their rights and the potential risks and/or consequences associated with the processing of their data.
TransparancyLike adults, minors should be informed about what personal …
Read morelevel: algemeen
tags:
ethics
GDPR
research data management
GDPR: what are some things to consider when using (online) survey tools?
When using an (online) survey tool to collect personal data for your research , you need to make sure that the tool is GDPR compliant and that you follow the GDPR principles when using it.
UGent has a campus licence for Qualtrics since 1 January 2022. Other survey tools are …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what has changed with regard to the previous privacy legislation?
Although the main components of the previous privacy legislation are largely retained, the General Data Protection Regulation (GDPR) also introduces a number of important changes.
1. AccountabilityThe former 'obligation to report' to the privacy commission was replaced with 'accountability' whereby you as the researcher must document the processing of …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what is the General Data Protection Regulation?
When you process personal data for your research, you must follow the rules of the General Data Protection Regulation (GDPR).
The GDPR: new European privacy legislationThe GDPR, which has been in force since 25 May 2018, modernises the existing privacy legislation. It creates a uniform European legislative framework …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what should I do in case of a data breach?
A ‘personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.
Breaches can be categorised into the following three categories:
- Confidentiality breach - where there is an unauthorised or accidental disclosure …
level: algemeen
tags:
GDPR
research data management
GDPR: what should I keep in mind when I want to process personal data relating to criminal convictions and offences?
Personal data relating to criminal convictions and offences or related security measures (e.g. a driving prohibition and/or fine imposed by the judge due to speeding or alcohol intoxication, a sentence of imprisonment for theft with violence) may only be processed:
- under government supervision; of
- when the processing …
GDPR: what should I keep in mind when processing special categories of personal data?
Special categories of personal data (sensitive personal data)
Some personal data belong to the group of “special categories” of personal data: these are personal data revealing racial or ethnic origin, political views, religious or philosophical beliefs, membership of a trade union, genetic data, biometric data, data about health …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: when do I engage in 'profiling'; what should I think about? And what is 'exclusively automated individual decision-making'?
Profiles of individuals and or groups can be made as part of a study, for example to determine, analyse or predict a person's personality or behaviour. When profiling involves the processing of personal data, you need to be mindful of the GDPR. The GDPR also applies when exclusively …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
GDPR: when does it apply to my research?
The General Data Protection Regulation (GDPR) applies:
- when you (or your institution or organisation) are located in the EAA and you process personal data (e.g. collection, recording, classification, structuring, storage, adaptation or alteration, retrieval, consultation, use, etc.) in the context of scientific research at or affiliated with Ghent University, regardless …
level: algemeen
tags:
GDPR
research data management
GDPR: who are considered to be vulnerable persons?
Sometimes mention is made of vulnerable natural persons in the context of the General Data Protection Regulation (GDPR).
Examples- minors
- pregnant women
- the elderly
- people with mental disorders
- asylum seekers
- people with disabilities
- ethnic minorities
- the sick and patients
These are often persons who are legally incompetent, persons …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: why is it important to comply with this legislation?
Protecting the rights and freedoms of data subjects
If you process personal data, your job is to protect the rights and freedoms of data subjects in accordance with the General Data Protection Regulation (GDPR).
For this you must evaluate the possible risks associated with the processing of personal data …
Read morelevel: algemeen
tags:
GDPR
research data management
GenAI: responsible use in research
What is it?
Generative Artificial Intelligence (GenAI) is a subfield of Artificial Intelligence (AI) that focuses on creating content (e.g. text, images, sounds, 3D models, code, …).
It also makes a wide range of (other) applications available, many of which impact scientific research. Among other applications, it can help …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
kwalitatief onderzoek
quality assessment
How to preserve and share data in data repositories?
Preservation and sharing of data in a data repository
The preferred option for data preservation and sharing is to deposit data in an established, trustworthy research data repository.
A data repository is an online platform that is used to:
- Publish completed datasets.
- Share datasets externally with different access levels and …
level: algemeen
tags:
Biblio
data register
PID: What is a persistent identifier for publications and datasets?
What is a persistent identifier?
A persistent identifier or PID, such as a DOI or Handle, is a permanent, unique reference to a digital object. Not all identifiers ensure persistency and uniqueness like a PID (see examples below). Moreover, when a PID for a digital object is created, descriptions of …
Read morelevel: algemeen
tags:
article
open science
refer
research data management
Peer review: what is it?
Peer review (sometimes also called ‘expert review’ or ‘merit review) implies that colleagues (‘peers’) assess the research of other scholars, groups of scholars or entire institutions. Peer review is considered an effective way of safeguarding the quality of research. All researchers are involved in peer review: as the person to …
Read morelevel: algemeen
tags:
quality assessment
Plagiarism detection: use of the tool StrikePlagiarism
Where can you find the tool?
Checking articles or other textual work for plagiarism? Recently, it can be done with a new tool, StrikePlagiarism. The new tool is built into the Ufora learning environment.
Teachers (and their students) are already familiar with it in the context of checking …
Read morelevel: algemeen
tags:
academic writing
article
EndNote
integrity
journal
refer
Qualtrics: how do I use this survey tool?
Qualtrics is an online tool that allows students and researchers to easily create surveys, distribute them, collect data and analyse responses. Qualtrics features different question types, survey flows and the ability to export results to statistical software.
UGent has a campus licence for the online survey tool Qualtrics. Other survey …
Read moreResearch Data Management: What is RDM?
Research Data Management (RDM) is a broad term that encompasses all practices and actions to ensure that research data are secure, sustainable, and easy to find, understand and (re)use, not only during a research project, but also in the longer term. Taking proper care of data is an essential …
Read morelevel: algemeen
tags:
open science
research data management
Research Integrity: online training tool Mind the GAP
What and how
'Mind the GAP' is an English-language online training tool for all researchers and all those involved in research, from PhD students to more experienced researchers, to trainers/teachers and policy makers. The focus is on research integrity and the promotion of good research practices in all disciplines.
The …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
kwaliteitsbeoordeling
quality assessment
Research assessment: altmetrics and using Altmetric
What are altmetrics?
Altmetrics are measures that capture the attention a resource generates on the social web or other sources. They can be applied to journal articles, books/book chapters, software, datasets, websites, videos, etc.
Altmetrics attempt to show influence and engagement of work through blogs, reference management systems, scholarly social …
Read morelevel: algemeen
tags:
evaluate
quality assessment
Research assessment: guideline for responsible evaluation
Each research evaluation at Ghent University adheres to eight principles, which together ensure that research can be evaluated in a responsible and high-quality manner.
More on Responsible research assessment
1. The evaluation is necessaryV It is necessary, useful and meaningful for Ghent University to organize this evaluation at this …
Read morelevel: algemeen
Research assessment: responsible use of indicators
Quantitative indicators can support the evaluation of research performance. However, they should be used with caution because scientific practice is too complex to be grasped in one indicator. Quantitative indicators are therefore preferably used together with qualitative information about the research.
The Research Department of Ghent University compiled a guideline …
Read morelevel: algemeen
tags:
evaluate
evalueren
quality assessment
Research assessment: what is DORA?
The San Francisco Declaration on Research Assessment (DORA) is a global initiative intended to guide the way in which research is assessed at the point of recruitment and promotion and in the awarding of project funding. Since 2012, all actors involved in the evaluation of research can sign up to …
Read morelevel: algemeen
tags:
evaluate
quality assessment
Research integrity training: 7 knowledge clips
The knowledge clips on training research integrity: a series of 7 clips
In total there are 7 knowledge clips available on training research integrity. They are all in English.
Knowledge clip 1 - presentation: the basics
Knowledge clip 2 - presentation: the trainer's perspective
Knowledge clip 3 - exercise: the …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
kwaliteitsbeoordeling
lecture
lezing
quality assessment
Research integrity training: knowledge clip 1: the basics
Knowledge clip 1: the basics
Knowledge clip 1 is a general and rather theoretical introduction about what research integrity is, and why it is important, incl. all the technical jargon. Using the ALLEA code, it is explained how researchers can behave in an integer way and what kind of behaviour …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
kwaliteitsbeoordeling
lecture
lezing
quality assessment
Research integrity training: knowledge clip 2: the trainer perspective
Knowledge clip 2: the trainer perspective
In order to make a successful training module, stand-alone or as part of another course, there are some terms and conditions you as a teacher/trainer need to consider, in terms of the design, the content of the training and the characteristics of the trainer. This …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
kwaliteitsbeoordeling
lecture
lezing
quality assessment
Research integrity training: knowledge clip 3: the good researcher
Knowledge clip 3: the good researcher
In the exercise ‘the good researcher’ the trainees identify the characteristics of a good researcher. They are stimulated to explore the different meanings of ‘goodness’, and to reflect on similarities and differences between researchers and research disciplines. As a trainer, you can link the …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
kwaliteitsbeoordeling
lecture
lezing
quality assessment