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GDPR: what should I keep in mind when processing special categories of personal data?
Special categories of personal data (sensitive personal data)
Some personal data belong to the group of “special categories” of personal data: these are personal data revealing racial or ethnic origin, political views, religious or philosophical beliefs, membership of a trade union, genetic data, biometric data, data about health …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What do I need to think about when transferring personal data to third countries or international organisations?
If you collaborate with researchers, partners or institutions located in another country, within or outside the EU, in your research, you must pay attention when making personal data accessible, forwarding or exchanging. This also applies when you use processors or subcontractors, for example when you are using websurveys hosted by …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What should I think about when I collaborate with others or share my data?
Sharing personal data within Ghent University
Research data with personal data can be shared within Ghent University with fellow researchers (within or outside your research project) under certain conditions for further processing or reuse of the research data. It is important to document and justify this transfer of data in …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: how do I protect my data correctly?
When you process personal data, the GDPR ethically and legally obligates you to sufficiently protect personal data.
The basic level of security must always be in accordance with the information security policy of Ghent University. However, additional measures may be necessary specific to each processing. The choice of additional …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: When am I processing high-risk personal data and when do I need to conduct a DPIA?
What is a DPIA?
Before processing personal data you, as a researcher on behalf of the processing controller UGhent, must assess whether or not the processing is likely to have a high risk for the freedoms and rights of the data subjects. If so, you are obliged to carry out …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what should I do in case of a data breach?
A ‘personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.
Breaches can be categorised into the following three categories:
- Confidentiality breach - where there is an unauthorised or accidental disclosure …
level: algemeen
tags:
GDPR
research data management
GDPR: what are some things to consider when using (online) survey tools?
When using an (online) survey tool to collect personal data for your research , you need to make sure that the tool is GDPR compliant and that you follow the GDPR principles when using it.
UGent has a campus licence for Qualtrics since 1 January 2022. Other survey tools are …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what are personal data?
The GDPR applies to the processing of personal data. The definition of personal data is therefore of great importance.
“Personal data are any information about an identified or identifiable natural person.”
So, when a person is identified (e.g. you know the person's name), any data you collect relating to that …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What are the basic principles?
The General Data Protection Regulation (GDPR) is based on six basic principles that you must take into account when processing personal data.
Basic principles 1. Lawfulness, fairness and transparencyYou are obliged to process personal data in a transparent manner with respect for all applicable laws, regulations and rules. …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What are the different roles and responsibilities according to the GDPR?
Various roles are defined within the General Data Protection Regulation (GDPR) for the processing of personal data. The most important roles are:
- Data controller
- Joint data controller
- Data processor
Since controllers and processors have different responsibilities and obligations, it is important that you clearly define these roles (together with …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what has changed with regard to the previous privacy legislation?
Although the main components of the previous privacy legislation are largely retained, the General Data Protection Regulation (GDPR) also introduces a number of important changes.
1. AccountabilityThe former 'obligation to report' to the privacy commission was replaced with 'accountability' whereby you as the researcher must document the processing of …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what is the General Data Protection Regulation?
When you process personal data for your research, you must follow the rules of the General Data Protection Regulation (GDPR).
The GDPR: new European privacy legislationThe GDPR, which has been in force since 25 May 2018, modernises the existing privacy legislation. It creates a uniform European legislative framework …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What should I keep in mind when designing my research?
Privacy by design
In the design phase of a research project, you normally think about the substance and methodological aspects of your research.
In view of the General Data Protection Regulation (GDPR) it is important to also thoroughly consider and describe the collection and processing of personal data during the …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: why is it important to comply with this legislation?
Protecting the rights and freedoms of data subjects
If you process personal data, your job is to protect the rights and freedoms of data subjects in accordance with the General Data Protection Regulation (GDPR).
For this you must evaluate the possible risks associated with the processing of personal data …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What do I need to think about when using a mailing list in the context of my research?
As a researcher, you sometimes make use of mailing lists for your research (e.g. sending invitations to participate in a survey/interview) or for your research activities (e.g. sending invitation to an event/conference).
Mailing lists consist of a (large) list of postal addresses or e-mail addresses (even purely professional e-mail addresses) …
Read morelevel: algemeen
tags:
GDPR
research data management
Orientation year for international researchers with an expiring hosting agreement
International researchers with a hosting agreement can apply for a search year. Like students, this entitles them to stay for 12 months to 'search' for a suitable job in Belgium.
When can you apply for a orientation year?During your stay in Belgium
After the completion of the host agreement …
Read moreResources: search and find information
Do you need to write a text or do you need to find information and you are looking for the right resources? Follow the step-by-step plan below.
Step 1: define your subject- Narrow down your subject based on the literature you find.
- Explore the subject. You can read a paper …
level: algemeen
tags:
academic writing
library
search strategy
GDPR: what are some things to consider when processing personal data from minors?
When processing personal data of minors (children under the age of 18), they are entitled to specific protection, as they are often less aware of their rights and the potential risks and/or consequences associated with the processing of their data.
TransparancyLike adults, minors should be informed about what personal …
Read morelevel: algemeen
tags:
ethics
GDPR
research data management
GDPR: What should I consider when using social media data for scientific research?
Social media contain an ever-increasing source of information and data. More and more (sensitive) (personal) data is published on social media profiles by the users themselves. But to what extent may this data then be used to base research on, for instance? Consideration must in any case be given …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
GDPR: when do I engage in 'profiling'; what should I think about? And what is 'exclusively automated individual decision-making'?
Profiles of individuals and or groups can be made as part of a study, for example to determine, analyse or predict a person's personality or behaviour. When profiling involves the processing of personal data, you need to be mindful of the GDPR. The GDPR also applies when exclusively …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
GDPR: What should I take into account when developing or using AI?
When you develop artificial intelligence based on personal data or process personal data using artificial intelligence in your research, the General Data Protection Regulation (GDPR) applies. AI applications must therefore ensure privacy and data protection principles throughout their lifecycle, including the principles of 'privacy by design' and 'privacy by default'. …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
GenAI: Using (Gen)AI for peer review and evaluations
Generative AI (GenAI) is increasingly becoming part of our daily lives, and (Gen)AI applications can be used for many different tasks. However, this does not mean that its use is always permitted or that it is ethical and responsible. Are you allowed to use (Gen)AI to evaluate an article, research …
Read morelevel: algemeen
tags:
academic writing
academisch schrijven
article
artikel
auteursrecht
AVG
copyright
ethics
ethiek
evaluate
evalueren
FWO
GDPR
grant
integriteit
integrity
kwalitatief onderzoek
kwaliteitsbeoordeling
quality assessment
tijdschrift
Resources: where to find information on retracted or contested publications?
Why is this important?
Knowledge accumulation is a fundamental principle in science and forms the basis for progress and innovation. Through a continuous process, knowledge is acquired, deepened, broadened and revised. This process enables researchers to continuously ask new questions and solve complex problems. This involves building on past research …
Read morelevel: algemeen
tags:
academic writing
article
integrity
quality assessment
ORCID: what is it?
ORCID (Open Researcher and Contributor ID) provides a persistent identifier that will distinguish a researcher from other researchers throughout their scholarly career. An ORCID is globally unique and will continuously refer to the same researcher. Funders (e.g. NIH, HEFCE, ...) and publishers (e.g.. Elsevier, American Association for the Advancement of …
Read morelevel: algemeen
tags:
academic writing
BOF
open science
Database search: how to use search terms?
Each database has its own method to make the contents of that database accessible and consultable. Most databases use "Basic search" and "Advanced search".
Via "Basic search" you can filter the search results after performing a search.
"Advanced search" allows you to choose more specific search …
Read morelevel: algemeen
tags:
databank
database
FEA
onderzoeksvraag
search engines
search strategy
zoekmachine
zoekstrategie
Searching: what is the snowball search method?
The snowball search method is a way of tracking down related works by using the bibliography or reference list at the end of an article as your starting point. After all, there's a good chance that the sources the author has consulted while writing will be relevant to your own …
Read morelevel: algemeen
tags:
article
database
search engines
search strategy
Retraction Watch: what is it?
Retraction Watch, acquired by Crossref in September 2023, is a database that lists retracted (retractions) or corrected (corrections) publications, or publications with an expressions of concern. A blog is connected to the database, highlighting some of the retracted publications. Though Retraction Watch only started in 2010, older publications can …
Read morelevel: algemeen
tags:
academic writing
article
copyright
evaluate
integrity
quality assessment
Systematic review: tips, tricks and tools
How do I formulate my research question and selection criteria?
Formulate a research question in which, if possible, all aspects of your topic are named. The PICO model is a tool for setting up a clinical research question, clearly describing the patient category (Population/Patient), …
Read morelevel: algemeen
tags:
FFW
FGE
quality assessment
research question
search strategy
systematic review
GDPR: What to keep in mind when developing or deploying apps for research?
If you are going to develop an app (mobile, …
Read morePID: What is a persistent identifier for publications and datasets?
What is a persistent identifier?
A persistent identifier or PID, such as a DOI or Handle, is a permanent, unique reference to a digital object. Not all identifiers ensure persistency and uniqueness like a PID (see examples below). Moreover, when a PID for a digital object is created, descriptions of …
Read morelevel: algemeen
tags:
article
open science
refer
research data management