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GDPR: What should I consider when using social media data for scientific research?
Social media contain an ever-increasing source of information and data. More and more (sensitive) (personal) data is published on social media profiles by the users themselves. But to what extent may this data then be used to base research on, for instance? Consideration must in any case be given …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
GDPR: What do I need to think about when using a mailing list in the context of my research?
As a researcher, you sometimes make use of mailing lists for your research (e.g. sending invitations to participate in a survey/interview) or for your research activities (e.g. sending invitation to an event/conference).
Mailing lists consist of a (large) list of postal addresses or e-mail addresses (even purely professional e-mail addresses) …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: What do I need to think about when transferring personal data to third countries or international organisations?
If you collaborate with researchers, partners or institutions located in another country, within or outside the EU, in your research, you must pay attention when making personal data accessible, forwarding or exchanging. This also applies when you use processors or subcontractors, for example when you are using websurveys hosted by …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: Can I share research data with personal data with other researchers or institutions when my research project has ended?
The GDPR does not prevent research data containing personal data from being shared with other researchers for reproducibility and reuse after the research.
What are the conditions for the reuse of personal data?
- Sufficient technical and organizational measures must be taken such as pseudonymization, limitation of access to the data, …
level: algemeen
tags:
GDPR
research data management
Research integrity: trending topic – paper mills
This section draws on:
the relevant web pages of COPE concerning the paper mill phenomenon. https://publicationethics.org/publishers-perspective-paper-mills + related resources as mentioned on this page.
https://www.enago.com/academy/paper-mills-a-rising-concern-in-the-academic-community/
Current topics are often new and knowledge is subject to further development or deepening. This tip was prepared on the basis of the relevant …
Read morelevel: algemeen
tags:
academic writing
academisch schrijven
article
artikel
ethics
ethiek
integriteit
integrity
journal
kwaliteitsbeoordeling
quality assessment
tijdschrift
GDPR: when do I engage in 'profiling'; what should I think about? And what is 'exclusively automated individual decision-making'?
Profiles of individuals and or groups can be made as part of a study, for example to determine, analyse or predict a person's personality or behaviour. When profiling involves the processing of personal data, you need to be mindful of the GDPR. The GDPR also applies when exclusively …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
Author Accepted Manuscript (AAM): what is it?
The author accepted manuscript (AAM) refers to a specific version in the lifecycle of a scholarly publication, typically a journal article.
The AAM can often be legally made available in Open Access via Biblio (if necessary after an embargo). For that reason, it is important to be able to distinguish …
Read morelevel: detail
tags:
Biblio
open access
GDPR: how do I register personal data processing activities?
Why register processing activities?
The General Data Protection Regulation (GDPR) requires that all activities concerning personal data processing at UGent and UZ Gent are documented and registered in a 'register of processing activities', the GDPR Register.
This internal documentation obligation is an essential tool to help researchers comply …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: how can I ensure that the processing of personal data is lawful?
The processing of personal data is only lawful if one of the conditions or legal grounds of the General Data Protection Regulation (GDPR) is met.
It is very important to indicate the applicable legal basis for the processing at the start of your research in the GDPR register.
There …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: What information should I include in an informed consent form when the processing of personal data is based on the consent of the data subjects?
To be lawful, the processing of personal data must be based on one of the legal grounds provided in the General Data Protection Regulation (GDPR).
If the processing of personal data within your research project is based on the consent of the data subject as the legal basis, …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: What should I do in the event of further/secondary processing of personal data?
Primary vs. secondary processing
In the case of further or secondary use of personal data in a research project, the personal data will not be directly collected from the data subjects by you.
If you do collect the personal data directly from the data subjects as part of your research …
Read morelevel: detail
tags:
GDPR
research data management
EndNote: how to make a back up
You can back up your EndNote library by making a Compressed Library.
When you incorporate your EndNote library (.enl file) and your associated data folder (.data file), you create a Compressed Library. It is a smaller file than the .enl file and .data file combined and can be easily stored …
Read morelevel: detail
tags:
EndNote
EndNote: importing references
You can import references into EndNote from many different databases. In the clips below, we explain how to import references from the four most commonly used ones: the library's catalogue, Web of Science, Scopus, and Google Scholar.
Web of Science
Click here for the Research tip on how to …
Read morelevel: detail
tags:
academic writing
database
EndNote
search engines
Mendeley: how to import references
Importing references into your library means you can save them for future research, to later edit or share them, or to cite them in a paper.
Web of Science- Open a browser via Athena or with a VPN-connection.
- Go to Web of Science and search for the reference(s) you want …
level: detail
tags:
refer
APA: how to refer within a text
The way you refer to a source in your paper is the same for physical and online sources. You need to refer to a source when you cite someone, or when you paraphrase their ideas, data, theory, ... Below you can find concrete examples that show you how to do …
Read morelevel: detail
tags:
academic writing
refer
Mendeley: how to add PDFs to references
In the free Mendeley version, you can add PDFs to references manually. Here's how to do this:
- Download a PDF of the article.
- Open Mendeley Desktop.
- Import the reference into your Mendeley library. OR Find and select the reference in your library.
- In the lefthand column, click the '+' next …
level: detail
tags:
refer
Mendeley: how to add and edit references
There are two ways to add references to Mendeley. One method involves adding references in bulk, via databases like Web of Science or PubMed. This is called importing references. The other method is to manually add a reference, for instance if it's a print book, a presentation, …
Read morelevel: detail
tags:
refer
EndNote: how to add and delete references
Once you have uploaded all your references into your EndNote library, you can delete duplicate references and add references manually. You can also edit them manually or automatically.
Add references
Read this tip to learn about importing references from databases.
Add a reference manually:
- Open Athena and EndNote.
- Click …
level: detail
tags:
academic writing
article
EndNote
refer
APA: how to make a reference list
When you refer to someone else's work in your paper, you need to include that source in the reference list. A reference list only contains sources that were cited or referred to in your paper. Background readings don't belong in your reference list (but they can go in your …
Read morelevel: detail
tags:
academic writing
refer
Mendeley: how to delete duplicate references
You can easily delete duplicate references in Mendeley:
- Open Mendeley Desktop.
- Click 'Tools' > 'Check for duplicates'.
- You can now delete the duplicate references one by one by clicking the trash icon next to the duplicate reference.
Read more
level: detail
tags:
refer
Copyright: my rights as an author
As the author of a work, you're the copyright holder. Sometimes, however, you transfer your copyright (the economic rights) to a third party, who becomes the copyright holder in turn. If someone wants to reuse (part of) your work, the copyright holder of your work must grant permission for this. …
Read morelevel: detail
tags:
academic writing
copyright
EndNote: how can I update or edit references?
To mannually edit a reference, simply select the reference and edit in the right-hand column.
Edit manuallyIf you want to manually edit a reference, you:
- Open EndNote via Athena.
- Select the reference you want to edit.
- In the right-hand column, you can edit the reference in the tab …
level: detail
tags:
EndNote
EndNote: importing references from Web of Science
You can import up to 1.000 references at the same time from Web of Science into your EndNote library.
To do this, enter your search query > click "Export" > click "EndNote desktop"
You will see a pop-up where you can enter the amount of references you want to …
Read morelevel: detail
tags:
academic writing
article
EndNote
refer
EndNote: adding information to a set of references
It is possible to add the same (filled out) field to multiple references at the same time. This is a handy feature when you want to add the name of database your references come from or if you want to add tags like "read," "to read," etc.
Before you do …
Read moreEndNote: what is a Traveling Library?
"Traveling Library" refers to the citations that are embedded in a Word document. You can:
- Send the Traveling Library to your publisher, alongside your manuscript
- Export the Traveling Library from a Word document of a colleague
- Go to Word via Athena
- Open your paper either via …
Mendeley: how to export your library
A switch to a different kind of reference management software is one of several possible reasons to export your references. When you export your references, you create a small file that you can import again in another type of software. The free Mendeley Desktop version only allows you to …
Read morelevel: detail
tags:
refer
GISMO: module Project - submit an application
GISMO allows applications for BOF and IOF funding to be submitted electronically. The conversion of the known calls takes place gradually; some calls are still submitted on paper. Whether an application must be submitted on paper (= pdf by e-mail) or via GISMO is indicated on the specific webpage. The …
Read moreMendeley: how to cite while you write
There are many advantages to citing while you're writing (as opposed to adding all the references after you've finished your paper).
- You'll be less likely to forget to cite sources (so a lower chance to accidentally plagiarise).
- You'll remember where to put the sources.
- It's also easier to find the …
level: detail
tags:
refer
Mendeley: how to organise your library
In Mendeley, you can organise your references in Collections with several sublevels. You can also create Groups, which are collections of references you intend to share with other researchers.
CollectionsTo create Collections:
- Open Mendeley Desktop.
- Click on 'New Collection' in the lefthand column under 'COLLECTIONS'.
- Name the Collection. …
level: detail
tags:
refer
Zenodo: step-by-step guide for preservation and sharing of research data and software
This is a step-by-step guide for sharing data and software in Zenodo, a popular generic data repository. For more general information about the use of Zenodo as well as other data repositories, check our research tip "When to use Zenodo to preserve and share research data?", RDM …
Read morelevel: detail
tags:
Biblio
data register
research data management