Log in to see restricted items.
GDPR: What do I need to think about when using a mailing list in the context of my research?
As a researcher, you sometimes make use of mailing lists for your research (e.g. sending invitations to participate in a survey/interview) or for your research activities (e.g. sending invitation to an event/conference).
Mailing lists consist of a (large) list of postal addresses or e-mail addresses (even purely professional e-mail addresses) …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: Can I share research data with personal data with other researchers or institutions when my research project has ended?
The GDPR does not prevent research data containing personal data from being shared with other researchers for reproducibility and reuse after the research.
What are the conditions for the reuse of personal data?
- Sufficient technical and organizational measures must be taken such as pseudonymization, limitation of access to the data, …
level: algemeen
tags:
GDPR
research data management
EndNote: how can I update or edit references?
To mannually edit a reference, simply select the reference and edit in the right-hand column.
Edit manuallyIf you want to manually edit a reference, you:
- Open EndNote via Athena.
- Select the reference you want to edit.
- In the right-hand column, you can edit the reference in the tab …
level: detail
tags:
EndNote
EndNote: how to make a back up
You can back up your EndNote library by making a Compressed Library.
When you incorporate your EndNote library (.enl file) and your associated data folder (.data file), you create a Compressed Library. It is a smaller file than the .enl file and .data file combined and can be easily stored …
Read morelevel: detail
tags:
EndNote
EndNote: importing a Mendeley library
There are two ways to import a Mendeley library into EndNote.
RISlevel: detail
tags:
EndNote
EndNote: adding information to a set of references
It is possible to add the same (filled out) field to multiple references at the same time. This is a handy feature when you want to add the name of database your references come from or if you want to add tags like "read," "to read," etc.
Before you do …
Read moreEndNote: what is a Traveling Library?
"Traveling Library" refers to the citations that are embedded in a Word document. You can:
- Send the Traveling Library to your publisher, alongside your manuscript
- Export the Traveling Library from a Word document of a colleague
- Go to Word via Athena
- Open your paper either via …
EndNote: creating a library
Steps
1. Open EndNote via Athena
If you've never used Athena on this device before, install the Citrix client: https://helpdesk.ugent.be/athena/en/ica.php
2. Click in EndNote on File > New
3. Save the library on your H:Drive, preferably in a separate folder
An .enl file and a …
Read moreEndNote: how do you share your library?
You can share (parts of) your EndNote desktop library with up to 99 colleagues or peers.
Back up your library- First, you need to back up your library.
- Make an online EndNote account by registering here
- Use your UGent e-mail account so EndNote recognises …
EndNote: what is your library's capacity?
Ghent University has a license for EndNote desktop and has access to Web of Science.
Read more
EndNote: adding and marking up PDFs
Add PDFs atuomatically
- Open Athena and then EndNote.
- Select the references to which you want to add a PDF.
- Click "References" > "Find full text" > "Find full text". OR right-click and select "Find full text".
- EndNote will now look for PDFs Ghent University has electronic access to and add …
EndNote: importing references
You can import references into EndNote from many different databases. In the clips below, we explain how to import references from the four most commonly used ones: the library's catalogue, Web of Science, Scopus, and Google Scholar.
Web of Science
Click here for the Research tip on how to …
Read morelevel: detail
tags:
academic writing
database
EndNote
search engines
EndNote: cite while you write
Advantages of citing while you write
- You don't forget to cite sources.
- You put the footnotes in the right places.
- You save time looking for the right source after writing your article.
- You can automatically update references.
- You can adjust reference styles easily.
Insert a footnote
- Open Athena. …
level: detail
tags:
academic writing
EndNote
refer
EndNote: how to create a group?
You can create groups in EndNote to structure your citations. There are three different groups:
- a Group: you can add citations manually
- a Smart Group: citations are added automatically
- a Group Set: a cluster of (Smart) Groups
Group
If you want to create a group to which you can …
Read morelevel: detail
tags:
academic writing
EndNote
refer
Endnote: find and remove duplicates
You can have duplicate references all removed in one click or one by one manually.
Manually remove duplicatesYou can find duplicates of references when you click Library > Find Duplicates. You will get a pop-up where you can compare possible duplicates. If there are fields that differ, they will …
Read morelevel: detail
tags:
academic writing
refer
EndNote: personalising your reference fields
You can personalise the fields in EndNote in two different ways.
Reference typesYou can choose which reference type is your preferred default, e.g: Journal Article. You can also choose which fields a certain reference type needs.
- Open EndNote via Athena
- Click Edit > Preferences, click on the tab "Reference …
level: detail
tags:
academic writing
article
EndNote
refer
EndNote: how to add and delete references
Once you have uploaded all your references into your EndNote library, you can delete duplicate references and add references manually. You can also edit them manually or automatically.
Add references
Read this tip to learn about importing references from databases.
Add a reference manually:
- Open Athena and EndNote.
- Click …
level: detail
tags:
academic writing
article
EndNote
refer
EndNote: importing references from Web of Science
You can import up to 500 references at the same time from Web of Science into your EndNote library.
To do this, enter your search query > click "Export" > click "EndNote desktop"
You will see a pop-up where you can enter the amount of references you want to …
Read morelevel: detail
tags:
academic writing
article
EndNote
refer
EndNote: hoe kan je referenties importeren vanuit ClinicalTrials.gov?
TIP 1: Als je niet ál je zoekresultaten wil exporteren, dien je eerst de gewenste referenties te selecteren. Vervolgens worden deze automatisch tijdelijk bewaard bij 'Saved studies', zie knop rechtsboven.
- Open je lijst met opgeslagen referenties door te klikken op Saved Studies > Download (rechtsboven)
- Selecteer het bestandsformaat: Plain text …
level: detail
tags:
academisch schrijven
artikel
EndNote
FFW
FGE
refereren
Mendeley: how to export your library
A switch to a different kind of reference management software is one of several possible reasons to export your references. When you export your references, you create a small file that you can import again in another type of software. The free Mendeley Desktop version only allows you to …
Read morelevel: detail
tags:
refer
Mendeley: how to add and edit references
There are two ways to add references to Mendeley. One method involves adding references in bulk, via databases like Web of Science or PubMed. This is called importing references. The other method is to manually add a reference, for instance if it's a print book, a presentation, …
Read morelevel: detail
tags:
refer
Mendeley: how to add PDFs to references
In the free Mendeley version, you can add PDFs to references manually. Here's how to do this:
- Download a PDF of the article.
- Open Mendeley Desktop.
- Import the reference into your Mendeley library. OR Find and select the reference in your library.
- In the lefthand column, click the '+' next …
level: detail
tags:
refer
Mendeley: how to cite while you write
There are many advantages to citing while you're writing (as opposed to adding all the references after you've finished your paper).
- You'll be less likely to forget to cite sources (so a lower chance to accidentally plagiarise).
- You'll remember where to put the sources.
- It's also easier to find the …
level: detail
tags:
refer
Mendeley: how to delete duplicate references
You can easily delete duplicate references in Mendeley:
- Open Mendeley Desktop.
- Click 'Tools' > 'Check for duplicates'.
- You can now delete the duplicate references one by one by clicking the trash icon next to the duplicate reference.
Read more
level: detail
tags:
refer
Mendeley: how to import references
Importing references into your library means you can save them for future research, to later edit or share them, or to cite them in a paper.
Web of Science- Open a browser via Athena or with a VPN-connection.
- Go to Web of Science and search for the reference(s) you want …
level: detail
tags:
refer
Mendeley: how to organise your library
In Mendeley, you can organise your references in Collections with several sublevels. You can also create Groups, which are collections of references you intend to share with other researchers.
CollectionsTo create Collections:
- Open Mendeley Desktop.
- Click on 'New Collection' in the lefthand column under 'COLLECTIONS'.
- Name the Collection. …
level: detail
tags:
refer
GDPR: how long may I store research data containing personal data?
The General Data Protection Regulation (GDPR) stipulates that personal data can't kept longer than necessary to achieve the purposes for which they're processed (see the ‘storage limitation’ principle).
Managing and administering your research data, including when it involves personal data, falls under Research Data Management (RDM). RDM includes …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: how can I ensure that the processing of personal data is lawful?
The processing of personal data is only lawful if one of the conditions or legal grounds of the General Data Protection Regulation (GDPR) is met.
It is very important to indicate the applicable legal basis for the processing at the start of your research in the GDPR register.
There …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: how to be transparent to data subjects in my research?
Informing the persons whose personal data are processed (the data subjects) is one of the basic principles and obligations of the General Data Protection Regulation (GDPR).
As a researcher, it's your responsibility to provide information about your research to the data subjects in your research.
Elements of transparancy … Read morelevel: detail
tags:
GDPR
research data management
GDPR: What information should I include in an informed consent form when the processing of personal data is based on the consent of the data subjects?
To be lawful, the processing of personal data must be based on one of the legal grounds provided in the General Data Protection Regulation (GDPR).
If the processing of personal data within your research project is based on the consent of the data subject as the legal basis, …
Read morelevel: detail
tags:
GDPR
research data management